moniquesimmons.com :: Resume : Monique M. Simmons : Atlanta Area Accounting Director PeopleSoft expertise

MONIQUE M. SIMMONS

Decatur, GA 30033 | monique_simmons@hotmail.com

03/04 - present Georgia Department of Economic Development Atlanta, GA
Accounting Director

Supervise three employees.
Oversee all accounting functions for the Department, including Accounts Payable, Accounts Receivable, General Ledger and Asset Management.
Serve as the lead contact for all audit inquiries, including Prospect Subsistence and the annual financial audit.
Analyze all accounting entries entered into the PeopleSoft financial system for relevancy, accuracy and in accordance with state regulations.
Review all prior year surplus computations, monthly.
Complete monthly reconcilations for Accounts Payable, Accounts Receivable, Asset Management and all bank accounts.
Review expenditures for the Brussels Office and calculate any gain or loss, using current exchange rates.
Calculate the semi-monthly federal tax deposit due and submit the Employer's Quarterly Federal Tax Return (941).

06/00 - 03/04 Georgia Department of Community Affairs Atlanta, GA
Treasury Manager

Supervised seven employees.
Managed the day-to-day operations of Accounts Payable, Payroll and Purchasing, including travel processing, voucher entry, labor distribution, purchase order entry, airline reservations, conference call set up and contract management.
Analyzed all Accounts Payable and Purchasing transactions entered into the PeopleSoft financial system and the AOD financial system for data entry errors, coding errors and accuracy.
Prepared various quarterly reconciliations, reports and payments, such as the GTA IT Expenditure Report, Accounts Payable reconciliations and payments to administratively attached agencies.
Wrote internal polices and procedures for the Accounts Payable, Payroll and Purchasing area, such as the Direct Deposit policy, Airline Reservations policy and the Travel Advance policy.

12/98 - 06/00 Georgia Department of Community Affairs Atlanta, GA
Accounts Payable Supervisor

Supervised two employees.
Approved all travel expense requests for the agency and provided travel policy recommendations. Reconciled travel and per diem reports. Entered all third party related requests and travel advances.
Collected and audited employee VISA purchasing card statements, logs and receipts. Prepared the monthly wire transfer, recorded the payment and created a journal voucher to record the monthly expenditures.
Maintained and prepared the accounting and reporting records for federal 1099 submission. Audited the annual 1099 report and made adjustments, as needed. Mailed out forms to the appropriate vendors and retained the annual report for future audits.
Established weekly check runs in the PeopleSoft Accounts Payable module.
Worked with the purchasing office to ensure that all purchase orders were coded correctly.
Handled month-end closing for GHFA (Georgia Housing and Finance Authority).
Entered various grant requests, such as Local Assistance grants.

03/98 - 12/98 Georgia Department of Community Affairs Atlanta, GA
Accounts Payable Coordinator

Processed the monthly telecommunications invoice. Established a spreadsheet listing each employee name with corresponding telephone number. Assigned the proper account code to each individual line. Entered the information into the GIFS financial system.
Approved all travel expense requests for the agency and provided travel policy recommendations. Reconciled travel and per diem reports. Processed all third party related requests and travel advances.
Entered check requests, travel reimbursements and invoice payments into the GIFS financial system. Set up grant encumbrances and processed grant payments.
Assisted internal and external customers with questions regarding payment status. Contacted vendors regarding past due amounts. Distributed Accounts Payable checks, in accordance with polices and procedures. Maintained complete and organized Accounts Payable files.

08/95 - 03/98 Easter Seals of North Georgia Atlanta, GA
Accountant/Bookkeeper

Accounts Payable - Reviewed and prepared checks requests, entered transactions into the Peachtree Accounting system, printed checks, prepared monthly/annual closing reports and annual 1099 reporting.
Accounts Receivable - Confirmed client insurance eligibility, handled monthly contract billing, prepared invoices for daycare clients and collected payments and reviewed outstanding receivables.
Cash - Examined daily incoming cash journals, prepared bank deposits, balanced daily cash and prepared cash journal entries. Completed bank reconciliations on a monthly basis.
Payroll - Processed semi-monthly payroll and prepared journal entries.
Administrative - Assisted with annual audit, fundraising projects and maintenance of client database.

07/94 - 02/95 Compex Systems, Inc. El Segundo, CA
Accounts Payable Administrator

Coded, batched and entered over 200 invoices per week.
Managed the collection and processing of employee travel expense reports for 300 employees, biweekly.
Maintained extensive phone contact with multiple vendors.
Organized files and documents to help streamline office management.

Proficient in Microsoft Word/Excel, PeopleSoft Financials, PeopleSoft Queries and AOD (Application Oriented Design) Accounts Payable Module.

Strong understanding of state regulations and procedures, such as the Statewide Travel Regulations, the State Accounting Procedures Manual and budgeting procedures.
Broad knowledge of the PeopleSoft Financial System.
Good oral and written communication skills.

Available Upon Request